Please review our 2025 Travel Reimbursement Policy and follow the steps below for us to reimburse your travel costs:
- To be considered for a travel reimbursement, please email campout.director@ubc.ca and campout.assistant@ubc.ca by June 8th outlining the following:
- What are your travel costs to get to Horseshoe Bay and return home?
- What are you able to financially contribute?
- What other fundraising or payment avenues have you explored?
- (If not camper or caregiver specified in registration) Payee legal name, mailing address and email or phone number
- We will reply soon after to inform you what percentage of your costs CampOUT! can contribute toward your travel expenses.
- Once approved, download and complete the CampOUT Travel Reimbursement Form doc or CampOUT Travel Reimbursement Form pdf
- By July 13 after camp, email us the completed form, photos or scans of all receipts, and any supporting documents. We will then process the forms and instruct UBC Finance to issue a cheque and mail it to the specified payee and address. The UBC cheque can take up to two months to process.
We recognize that it can be tricky to book travel plans without cash or credit. Please connect with family, friends, and service agencies to see if they would be willing to book the travel and pay for it – we can connect with them to confirm the travel reimbursement process. As always, feel free to contact us for support!